Administrative Assistant

Administrative Assistant - Spain, Valencia - 12 Months Initial Contract

Looking to take your career to the next level? We’re recruiting for a high-impact pharmaceutical project located near Valencia. With major capital investment experience driving various facility build projects. This is a unique opportunity for an Admin Assistant to join a global leader in the life sciences market and play a key role in shaping the future of advanced manufacturing.

What you’ll do:

• Provide comprehensive meeting and event planning support, including scheduling, logistics coordination, preparation of materials, and ensuring smooth execution for internal and external stakeholders.
• Deliver administrative support to project teams, assisting with documentation, tracking actions, maintaining project records, and helping ensure milestones and deliverables stay on schedule.
• Support procurement and financial administration by processing purchase orders, tracking invoices, managing vendor documentation, and assisting with budget monitoring and cost‑control activities.
• Coordinate onboarding and new‑starter processes, preparing documentation, arranging inductions, liaising with HR and hiring managers, and ensuring a seamless and well‑supported start for new employees.

What you’ll need:

• Extensive experience providing administrative support, preferably within project delivery, engineering teams, or pharmaceutical capital projects.
• Strong communication and interpersonal abilities, with proficiency in both English and Spanish.
• Demonstrated capability to work autonomously, juggle multiple priorities, and perform effectively in a dynamic, fast‑moving project environment.
• Proven ability to manage confidential and sensitive information with professionalism and sound judgement.

Don’t miss your chance to be part of something extraordinary, apply now and let’s talk!
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