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Administrative Assistant

  1. North America, Canada
Illinois
  1. Contract
Competitive
  1. Life Sciences
38711
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Administrative Assistant - US, Illinois - 12 Month Contract

This is a fantastic opportunity for an Administrative Assistant to join our major, global pharmaceutical client on their latest new-build project based in Illinois, this is a large-scale greenfield capital project and investing more than $1bn.

What you'll do:
  • Administrative Support: Manage the Project Executive’s calendar, schedule meetings, coordinate travel authorizations, arrangements and expense reports, and prepare meeting agendas and minutes.
  • Assist in periodic event planning (town halls, VIP visitor planning with Senior Executive Assistants, and partner organizations).
  • Document Management: Organize, file, and maintain electronic and hard copy documents, including contracts, drawings, reports, correspondence, and project records in appropriate repositories.
  • Communication: Serve as a primary point of contact for internal and external stakeholders. Draft, review, and distribute emails, memos, and other communications as directed.
What you'll need:
  • Extensive experience in an administrative role, preferably supporting construction or engineering projects.
  • Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Visio) and document management systems. Proficiency must include productivity enhancement techniques.
  • Ideal candidate has formal education in Communications or other applicable training
  • Excellent organizational, communication, and time-management skills.
If this role is of interest, please apply now!
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