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Document Controller

  1. Worldwide
Tokyo
  1. Contract
Competitive
  1. Renewables
36013

This vacancy has now expired

Document Controller - Renewable Energy - Tokyo Japan - 12 Month Contract 

Are you passionate about playing a role in the green energy transition? Do you want to work for one of the best-established developers in offshore wind?

Our client is a leading developer in the industry, owning and developing projects across all major and emerging offshore wind markets. They are now recruiting with a superb new opportunity for a Document Controller to join them on an initial 12-Month contractual basis, based in Japan.

With a significant track record of successfully delivering projects and a vast project pipeline across the UK, Europe and emerging international markets, this is an incredibly exciting time to join them in their current project. 


Principal Accountabilities
  • To work within the Document Management function for Offshore projects
  • Assist Project Managers & Teams to support document workflow requirements and methods
  • To execute the function task of ensuring traceability for all documentation during all phases of the project, including handover and operations
  • To be complicit in the implementation and continual adherence of the company’s document control procedures and processes
  • Ensure accuracy in storage and ease of retrieval of all project documentation
  • To support the document control manager in the development of routines and implementation of improvements for all technical and administrative documentation
  • To support all project members with adequate information, training and assistance regarding DM routines and applications
  • Monitor incoming documents and drawings, and distribute as appropriate in accordance to a project distribution matrix
  • Ensure closure of all document management processes at project end, including the expediting of close out reports, giving an overview of all documentation produced in the project
  • The coordination of data-sets to be migrated to the EDMS on a project

Knowledge and Skills:
  • Relevant experience in a document controller role (3 to 5 years)
  • A good understanding of document management processes and practices
  • Previous experience working in large multidiscipline engineering projects within a document control function
  • Experience of document management EDMS systems, utilised within a project team
  • Strong general computing skills especially MS office, including Outlook; Word; Excel; PowerPoint and Access & MS SharePoint
  • Proven experience working under pressure and meeting deadlines
  • Strong communication, report writing and presentation skills
  • Enthusiastic about learning and pushing technical limits and finding new solutions
  • Capable of maintaining positive working relationships while adhering to demanding deadlines
  • Track record of adhering to document management procedures
  • Ability to work across differing projects and work streams simultaneously
  • Fluent in English
  • Desirable: Qualification in document management; Native Speaker or Business fluent Japanese; Comfortable in the execution of training for the use of EDMS systems; Experience of the renewables sector within a document management function; Knowledge of engineering and construction documentation lifecycles and workflows

If this role is of interest to you, please apply now! 

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