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Administrative Assistant / Project Coordinator

  1. North America, United States
Texas
  1. Contract
Competitive
  1. CAPEX Projects
37021

This vacancy has now expired

Administrative Assistant / Project Coordinator - Texas, Houston - 12 Month Contract 

We’re hiring an experienced Administrative Assistant / Project Coordinator to support the leadership team on a high-value, construction project in the Houston area. This is a rare opportunity to join a dynamic and fast-paced environment where your organizational and communication skills will play a vital role in the success of a large-scale, long-term buildout.

Responsibilities:
  • Provide high-level administrative and project coordination support to the Construction and Program Management team.
  • Manage meeting scheduling, prepare agendas, take detailed minutes, and follow up on action items.
  • Track documentation, deliverables, and communications across multiple workstreams.
  • Support onboarding activities for new team members and contractors.
  • Liaise with internal stakeholders and contractors to ensure information flow and task follow-through.
  • Maintain up-to-date org charts, project trackers, and team documents.
  • Assist with document management, coordination of vendor information, and general project administration.
  • Train and onboard new administrative team members or project coordinators, ensuring continuity of support as the project scales.
Required Experience :
  • Extensive experience in a similar administrative or coordination role.
  • Prior experience working on construction or engineering projects (required).
  • Strong organizational skills with the ability to manage multiple priorities and stakeholders.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Teams and SharePoint experience is a plus.

If this role is of interest, please apply now.
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