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Administrative Assistant

  1. North America, East Coast
Ohio
  1. Contract
Competitive
  1. Life Sciences
37836
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Administrative Assistant - US, Ohio - 12 Months Contract

This is a fantastic opportunity for a Administrative Assistant to join our major, global pharmaceutical client on their latest new-build project based in Ohio, this is a large-scale greenfield capital project and investing more than $1bn.

Responsibilities:
  • Recurring Onboarding Tasks:
  • Communicating with staffing agencies/suppliers about new contract personnel
  • Escorting non-company personnel
  • Scheduling site-specific orientations
  • Providing site information (Directions, maps, contact info)
  • Providing IT information/Support (Submitting Service Now requests)
  • Badging/Security
  • Laptop orders/Software requests
Daily Administrative Tasks:
  • Developing and maintaining an org chart
  • Developing and maintaining a project directory
  • Reserving seats/desks for new personnel
  • Taking meeting minutes
  • Scheduling meetings/conferences
  • Reserving conference rooms
  • Ordering catering
  • Supervising transition from LCC to Lebanon (helping to ensure that furniture, monitors, and
  • lockers are available on site)
  • Organising travel arrangements
  • Expense reports
  • Ordering office supplies
 Skills and Experience:
  • High school diploma or equivalent; an associate’s or bachelor’s degree in business administration or a related field is preferred.
  • Requires extensive of administrative experience, preferably in the construction or engineering industry.
  • Experience with project management software and electronic document management systems (EDMS) is a plus.
  • Strong organisational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and ability to maintain confidentiality.
  • Ability to work independently and as part of a team.
If this role is of interest, please apply now!

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