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Administrative Assistant

  1. North America, United States
Carolina
  1. Contract
Competitive
  1. Life Sciences
38099
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Administrative Assistant - Contract role - Puerto Rico

We are recruiting on behalf of a leading global pharmaceutical client based in Puerto Rico. Due to a large capital investment and multiple projects on site, the client is looking for an Administrative Assistant to join their team.

Responsibilities: 
  • Facilitate meeting set up
  • Facilitate meetings, take notes, and distribute meeting minutes
  • Assist in network approvals
  • Event/large meeting planning
  • Internal Teambuilding events – quarterly
  • Other events – as needed
  • Assist with travel arrangements. Submit travel authorization forms and expense reports.
  • Onboarding assistance
  • Maintain onboarding checklists/materials
  • Order items for new hires
  • Communicate with contract new hires on first day expectations
  • Escort contract new hires to receive laptops
  • Ensure appropriate training courses are on contract new hire calendars and Learning Plans
  • Maintain office supply cabinet
  • Order supplies/gear
  • Supplement team ordering goods and services

Skills and Experience: 
  • Strong understanding of the Microsoft Office Suite
  • Excellent communication and interpersonal skills
  • 2+ years of experience as an administrative assistant
  • Experience with Concur and Ariba
  • Experience with event planning

If this role is of interest, please apply now!
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