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Admin Assistant

  1. North America, United States
Barceloneta
  1. Contract
Competitive
  1. Life Sciences
38088
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Admin Assistant - Puerto Rico, Barceloneta - 12 Month Contract 

This is a fantastic opportunity for a Admin Assistant to join our major, global pharmaceutical client on their latest new-build project based in Barceloneta, this is a large-scale greenfield capital project and investing more than $1bn.

Responsibilities:
  • Provide high-level administrative and project coordination support to the Construction and Program Management team.
  • Manage meeting scheduling, prepare agendas, take detailed minutes, and follow up on action items.
  • Track documentation, deliverables, and communications across multiple workstreams.
  • Support onboarding activities for new team members and contractors.
  • Liaise with internal stakeholders and contractors to ensure information flow and task follow-through.
  • Maintain up-to-date org charts, project trackers, and team documents.
  • Support logistics for project kickoffs, leadership meetings, and key milestones.
  • Assist with document management, coordination of vendor information, and general project administration.
  • Train and onboard new administrative team members or project coordinators, ensuring continuity of support as the project scales.
  • Support the creation of process documentation and training materials for team procedures and tools
Skills and Experience:
  • Requires extensive experience in a similar administrative or coordination role.
  • Prior experience working on construction or engineering projects (required).
  • Strong organizational skills with the ability to manage multiple priorities and stakeholders.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Teams and SharePoint experience is a plus.
  • Self-starter with a proactive, can-do attitude and strong attention to detail.
  • Ability to work on-site
  • Experience onboarding/training others or creating process documentation is a strong plus.
If this role is of interest, please apply now!
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