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Executive Assistant

  1. NI & Ireland
Dublin
  1. Contract
Competitive
  1. Commissioning, Qualification and Validation
28569

This vacancy has now expired

Executive Assistant – Contract – Dublin

Are you a self-starter, able to work under pressure, and want to be part of one of the top 10 best companies to work for in Ireland? We have a superb opportunity for an Executive to join our client, a global pharmaceutical organisation in their new multifunctional facility. This is a truly exciting opportunity that is the idea fit for a highly experienced Executive Assistant that is passionate about furthering their career with a globally significant healthcare organisation.

As the Executive Assistant you will support the President and Executive Director within our client’s Manufacturing IT division.

Executive Assistant Responsibilities:
  • Manage executive’s calendar and conserve time by using discretion in setting up and accepting appointments; gather pre-reads and background information.
  • Organise and coordinate meetings and teleconferences.
  • Handle and route critical communications from key external and internal stakeholders.
  • Assist in agenda creation and provide meeting minutes.
  • Reserve conference rooms and coordinate with appropriate departments for room-setups, audio-visual needs, security, catering, etc.
  • Handle logistics for Town Hall meetings, off-site and special purpose meetings and events.
  • Receive external visitors and ensure they are properly escorted at all times.
  • Handle incoming telephone calls and proactively take care of any routine matters.
  • Sort and review correspondence; organise and maintain a filing system.
  • Process potential adverse event information in accordance with required timelines and established policies.
  • Schedule and coordinate complex domestic and international travel; create detailed itineraries and adjust in real time as necessary.
  • Manage expense reporting and purchasing.
  • Assist with providing approval for resources, accounts, travel, and invoices.
Executive Assistant Requirements:
  • 10 years’ administrative experience with at least 5 years supporting a Senior Executive.
  • Ability to work under pressure with little or no supervision to handle multiple tasks, as well as demonstrate accuracy and attention to detail.
  • Ability to handle sensitive data with discretion and confidentiality.
  • Demonstrated capability to organise, prioritise and coordinate multiple work activities and meet deadlines.
  • Excellent communication skills with the ability to effectively interact with individuals at all levels of the organisation.
  • Forward-thinker, who actively seeks opportunities and proposes solutions.
  • Proficiency in using MS Office Suite (Outlook, Word, Excel, PowerPoint, OneNote)
Does this Executive Assistant role sound like a good fit for you? Get in touch with us today to apply!

The candidate must have the rights to work in the location stated in the job advert.

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