Browse by job sector

Administrative Assistant

  1. North America, United States
Chicago
  1. Contract
Competitive
  1. CAPEX Projects
36810
Apply to this job Save job
Administrative Assistant - Chicago, United States - 12 Months Contract

We are recruiting on behalf of a leading global pharmaceutical client based in the surroundings of Illinois. Due to a large capital investment and multiple projects on site, the client is looking for a Administrative Assistant to join their team.

Responsibilities include:
  • Communicating with staffing agencies/suppliers about new contract personnel
  • Escorting non-company personnel
  • Scheduling site-specific orientations
  • Providing site information (Directions, maps, contact info)
  • Providing IT information/Support (Submitting Service Now requests)
  • Badging/Security
  • Laptop orders/Software requests
  • Developing and maintaining an org chart
  • Developing and maintaining a project directory
  • Reserving seats/desks for new personnel
  • Taking meeting minutes
  • Scheduling meetings/conferences
  • Reserving conference rooms
  • Ordering catering
  • Organizing travel arrangements
  • Expense reports
  • Ordering office supplies
Key requirements include:
  • Extensive administrative experience, preferably in the construction or engineering industry.
  • Experience with project management software and electronic document management systems (EDMS) is a plus.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and ability to maintain confidentiality.
  • Ability to work independently and as part of a team
If you are local to Illinois and interested in discussing this position, please submit your profile and we will be in contact at our earliest convenience.

 #LI-KS1

 


Apply to this job Save job
Save as a job alert
List #1

Similar Jobs

Quantity Surveyor

Salary

Competitive

Location

Frankfurt am Main

Salary

Competitive

Sector

Life Sciences

CAPEX Projects

Job type

Contract

Location

Germany

Frankfurt

Description

Quantity Surveyor - Germany, Frankfurt - 18 Month Contract We are recruiting on behalf of a leading global pharmaceutical client based in the surroundings of Frankfurt. Due to a large capital

Reference

38545

Expiry Date

01/01/0001

Alex Evans

Author

Alex Evans
Alex Evans

Author

Alex Evans
Read more
Read more
Equipment / Project Engineer

Salary

Competitive

Location

Dublin

Salary

Competitive

Sector

CAPEX Projects

Job type

Contract

Location

Ireland

Dublin

Description

Equipment / Project Engineer - South Dublin - 12 Month Contract  Our client, a globally recognised pioneer in Biotechnology, are recruiting for the position of Equipment / Project Engineer. A

Reference

38400

Expiry Date

01/01/0001

Hannah Smith

Author

Hannah Smith
Hannah Smith

Author

Hannah Smith
Read more
Read more
Utilities Project Engineer

Salary

Competitive

Location

Dublin

Salary

Competitive

Sector

CAPEX Projects

Job type

Contract

Location

Ireland

Dublin

Description

Utilities Project Engineer - Ireland, South Dublin - 12 Month Contract  Our client, a globally recognised pioneer in Biotechnology, are recruiting for the position of Utilities Project Engineer. A

Reference

38401

Expiry Date

01/01/0001

Ben Pope

Author

Ben Pope
Ben Pope

Author

Ben Pope
Read more
Read more

Insights

North Carolina

Living and working in North Carolina
Read more

03/26/2024

Living and Working in Michigan

Living and Working in Michigan
Read more

10/25/2023

Living and Working in Chicago

Living and Working in Chicago

Read more

08/18/2023

VIEW ALL

Send us your CV

Our candidates are the cornerstone of our organisation and we are always looking to connect with new professionals who are seeking their next contract assignment or career opportunity.

Send your CV
Upload your CV