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Admin Assistant

  1. North America, Central
Ohio
  1. Contract
Competitive
  1. Life Sciences
36318

This vacancy has now expired

Admin Assistant - Life Sciences - 12-month initial contract - Ohio

This is a fantastic opportunity for an Admin Assistant to join our major, global pharmaceutical client on their latest new-build project based in Ohio, this is a large-scale greenfield capital project and investing more than $1bn.


Responsibilities: 
  • Act as the primary liaison with staffing agencies and suppliers to coordinate contract personnel onboarding.
  • Provide mentorship and training for new hires, ensuring smooth integration into project workflows.
  • Coordinate and escort non-company personnel on-site.
  • Schedule and manage site-specific orientations for new personnel.
  • Provide site and IT support, including submitting ServiceNow requests for laptops, software, and other technical needs.
  • Assist with badging, security clearances, and compliance documentation.
  • Develop, maintain, and update the project organizational chart and project directory.
  • Reserve workspaces, seats, and desks for new team members.
  • Take and distribute meeting minutes, ensuring accurate documentation of key decisions.
  • Schedule and coordinate meetings, conferences, and conference room reservations.
  • Arrange travel logistics and process expense reports for project personnel.
  • Order office supplies and coordinate catering for meetings and events.
Skills:
  • Strong leadership, mentorship, and training skills, with experience guiding new team members.
  • Excellent organizational and multitasking abilities, with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills with the ability to interact with all levels of stakeholders.
  • Attention to detail and ability to maintain confidentiality in a highly regulated environment.
  • Ability to work independently and within a team while taking initiative to improve processes.
  • Familiarity with construction project workflows, terminology, and administrative processes is preferred.
  • Experience supporting large-scale capital projects in a regulated industry (pharmaceutical, biotech, engineering, or construction) is a plus.

Interested in this role? Apply now! 

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